Utah State Charter School Board

Average Daily Membership (ADM) Reports

Understanding Average Daily Membership

Welcome to the Average Daily Membership (ADM) Trends and Analysis portal. This utility tracks historical enrollment and attendance records across Utah charter schools to evaluate performance and eligibility thresholds for state programs.

ADM represents the average aggregate number of students actively enrolled and attending an institution over the course of an academic term. It is mathematically calculated using the following formula:

Credit Enhancement Program

Administered by the Utah Charter School Finance Authority (UCSFA), the Credit Enhancement Program provides qualifying Utah charter schools with access to significantly more favorable financing rates and enhanced bond pricing.

To achieve certification under this program, an applicant school must demonstrate operational stability by maintaining a sustained, 3-year consecutive ADM rate of 90% or greater. This dashboard is engineered to automatically audit and visualize these trend timelines.

Need more details? Learn more about the Credit Enhancement Program.

AVERAGE DAILY MEMBERSHIP (ADM) REPORT

This report only includes charter schools authorized by the SCSB that are currently operating. The ADM represents the average number of students enrolled and attending the school. It is calculated by dividing the total days of student membership by the number of days the school was in session. Enrollment counts come from the October 1 enrollment counts submitted to the Utah State Board of Education (USBE).

Click on a school to view the individual report.

List of Charter School's ADM percentages for the last 5 years. SY = school year, ADM = Average Daily Membership, LEA = Local Education Authority/District
NAME	SY1	SY2	SY3	SY4	SY5	AVG

THE SCHOOL ADM REPORT

The Credit Enhancement Program requirement: The applicant should maintain, for the three consecutive years preceding application, an Average Daily Membership (ADM) rate, as calculated by the chartering entity, of 90% or greater.

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The SCSB certifies that ...

5-Year ADM Rate

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Transfer Rate = Number of transfered students / Total students

Definition: The percentage of students who leave the school during the year to go to another private or public school in the state, to go to home school, or who dropped out. Excluded are non-residents, students whose school of record is another school, students who attended the school for less than 10 days, and students in kindergarten.

Data Source: Enrollment and exit data reported to UTREx.

Retention Rate = Students enrolled at end of previous year and still enrolled on October 1st / Students enrolled at end of previous year

Definition: Percentage of students enrolled at year-end who returned to a school within the LEA by October 1st of the following school year.

Data Source: Enrollment and exit data reported to UTREx.

Enrollment Trends = Current year October 1st count / Prior year October 1st count

Definition: A trajectory of October 1st enrollment and Average Daily Membership (ADM) derived from enrollment data reported to UTREx.

Data Source: Enrollment data reported to UTREx.

Definition: A comparison of a school’s end of year ADM to that school year’s October 1 counts. A significantly lower ADM compared to October 1 enrollment may negatively affect funding and could signal problems for a school to retain enrollment levels.

Data Source: Enrollment data reported to UTREx.

Finance Metric Details

Unrestricted Days Cash on Hand = (Cash + Cash Equivalent - Total Funds in Restricted Programs) x 365 / (Total Operating Expenses - Annual Depreciation Expense)

UDCOH ≥ 60 days

OR UDCOH is between 30 and 60 days with a positive increase from previous year

New LEAs: This will not be used in the Financial Framework Report for LEAs in their first two years of operations.

Does the LEA have the cash to pay bills?

Definition: How long, in days, the LEA could meet their operating expenses without receiving new cash inflow.

Data Source:
Cash and Cash Equivalents: statement of net position
Restricted Cash: statement of net position
Total Operating Expenses: statement of activities
Annual Depreciation: notes to financial statements

Total Funds in Restricted Programs are restricted funds that are entered in to reflect the decrease in cash.

Finance Metric Details

Facility Ratio = (Operation and Maintenance of Facilities + Lease Payment + Debt Service) / Total Revenue

Debt Service = Annual Principal + Interest

Definition: Total operation and maintenance of facility.

Data Source:
Statement of Revenue, Expenditures, and Changes in Fund Balance – Governmental Funds.
Notes Section of the Audited Financials.

Finance Metric Details

Salaries and Benefits Ratio = (Total Salaries + Total Benefits) / Total Revenue

Definition: The total salaries and benefits to the total revenue.

Data Source:
Summary - All Funds

Finance Metric Details

Debt Service Coverage Ratio = (Change in Net Position + Depreciation + Interest + Lease Payment) / (Annual Principal + Interest + Lease Payment)

Is an LEA able to cover its debt obligations?

Definition: The ratio indicates a LEA's ability to cover its debt obligations in a current year.

Data Source:
AFS of public financial reporting download in October, Government wide

Finance Metric Details

Debt to Asset = Total Liabilities / Total Assets

To what extent does an LEA rely on borrowed funds to finance its operations?

Definition: The amount of liabilities a LEA owes versus the assets they own.

Data Source: AFS or public financial reporting download in October, Government wide

Finance Metric Details

Current Ratio = Current Assets / Current Liabilities

Does the LEA have enough assets to meet its financial obligations over the next year?

Definition: Measures the LEA's ability to pay its obligations over the next 12 months. It shows how quickly short-term assets can be converted into cash to pay short-term liabilities.

Data Source: Statement of net position

Finance Metric Details

Cash Flow = Current year cash balance - last year cash balance

Does the LEA have a positive cash flow year over year?

Definition: The LEA's cash generated over a period of time indicating long-term financial stability.

Data Source: AFS or public financial reporting download in October, General Fund

Finance Metric Details

Total Margin = Change in Net Position/Total Revenue

3 year aggregated = Sum of 3 years' Change in Net Position/Sum of 3 years' Total Revenue

2 year aggregated = Sum of 2 years' Change in Net Position/Sum of 2 years' Total Revenue

most recent Total Margin > 0% and 3 year aggregated is positive

OR 3 year aggregated > -1.5% and the previous year is positive and most recent year is positive

Is the LEA living within its means?

Definition: Measures an LEA's deficit or surplus out of total revenues

Data Source: The Statement of Activities.

Finance Metric Details

Deficit/Surplus (i.e. Change In Net Position) = Revenue - Expenses

Is the LEA living within its available resources?

Definition: Measures an LEA's deficit or surplus out of total revenues

Data Source: Statement of Activities.

Enrollment/Finance Metric Details

Enrollment Variance = Current year enrollment/budgeted enrollment

Is the enrollment sufficient to cover expenses?

Definition: Measures an LEA's student enrollment to their budgeted (projected) enrollment.

Data Source: UCAP, OCT 1 student enrollment, projections

Finance Metric Details

Has the LEA defaulted on loan covenant(s) or is it delinquent with debt service payments?

Definition: Checks the LEA's responisibility towards loan covenants and debt service payments.

Data Source: AFS unless LEAs self reported

Finance Metric Details

Material Audit Findings: PASSED

Is the LEAs audit satisfactory?

Definition: Auditor finds the financial statements to be accurate and complete, without material weakness, significant deficiency, or other matters.

Data Source: AFS