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TRANSFER RATE
Target: ≤ %
Transfer Rate = Number of transfered students / Total students
Definition: The percentage of students who leave the school during the year to go to another private or public school in the state, to go to home school, or who dropped out. Excluded are non-residents, students whose school of record is another school, students who attended the school for less than 10 days, and students in kindergarten.
Data Source: Enrollment and exit data reported to UTREx.
RETENTION RATE
Target: ≥ %
Retention Rate = Students enrolled at end of previous year and still enrolled on October 1st / Students enrolled at end of previous year
Definition: Percentage of students enrolled at year-end who returned to a school within the LEA by October 1st of the following school year.
Data Source: Enrollment and exit data reported to UTREx.
ENROLLMENT TRENDS
Target: ≥ % of prior year October 1st enrollment count
Enrollment Trends = Current year October 1st count / Prior year October 1st count
Definition: A trajectory of October 1st enrollment and Average Daily Membership (ADM) derived from enrollment data reported to UTREx.
Data Source: Enrollment data reported to UTREx.
ADM
Definition: A comparison of a school’s end of year ADM to that school year’s October 1 counts. A significantly lower ADM compared to October 1 enrollment may negatively affect funding and could signal problems for a school to retain enrollment levels.
Data Source: Enrollment data reported to UTREx.
Finance Metric Details
Unrestricted Cash on Hand = (Cash + Cash Equivalent - Total Funds in Restricted Programs) x 365 / (Total Operating Expenses - Annual Depreciation Expense)
Target: ≥ 30 days
Definition: How long, in days, the school could meet their operating expenses without receiving new income.
Data Source: Cash and Cash Equivalents: statement of net position Cash Equivalent: statement of net position Total Operating Expenses: statement of activities Annual Depreciation: notes to financial statements
Total Funds in Restricted Programs are restricted funds that are entered in to reflect the decrease in cash.
Finance Metric Details
Facility Cost = (Operation and Maintenance of Facilities + Lease Payment + Debt Service) / Total Revenue
Debt Service = Annual Principal + Interest
Target: ≤ 24%
Definition: Total operation and maintenance of facility.
Data Source: Statement of Revenue, Expenditures, and Changes in Fund Balance – Governmental Funds. Notes Section of the Audited Financials.
Finance Metric Details
Debt Service Coverage Ratio = (Net income + Depreciation + Interest Expense) / (Annual Principal + Interest + Lease Payment)
Target: ≥ 1.1
Definition: The ratio indicates a school's ability to cover its debt obligations in a current year.
Data Source: Statement of Revenue, Expenditures and Changes in Fund Balance - Governmental Funds. Statement of Activities. Statement of Net Position. Notes to Financial Statements. Notes Section of the Audited Financials.
Finance Metric Details
Debt to Asset Ratio = Total Liabilities / Total Assets
Target: ≤ 1
Definition: The amount of liabilities a school owes versus the assets they own.
Data Source: Statement of net position
Finance Metric Details
Current Ratio = Current Assets / Current Liabilities
Target: ≥ 1
Definition: Measures the school's ability to pay its obligations over the next 12 months. It shows how quickly short-term assets can be converted into cash to pay short-term liabilities.
Data Source: Statement of net position
Finance Metric Details
Annual Cash Flow = Sum of the annual change in cash
Target: > $0
Definition: The LEA's cash generated over a period of time indicating long-term financial stability.
Data Source: Statement of net positions of current and prior years.
Finance Metric Details
Total Margin = Change in Net Position/Revenue
Target: > 0
Definition: Measures an LEA's deficit or surplus out of total revenues (Includes change in temporary restricted net assets)
Data Source: Statement of Activities.
Finance Metric Details
Change In Net Position = Revenue - Expenses
Target: > $0
Definition: Measures an LEA's deficit or surplus out of total revenues (Does not include temporary restricted net assets)
Data Source: Statement of Activities.
Finance Metric Details
Audit Findings: Clean Audit = YES
Definition: Auditor finds the financial statements to be accurate and complete, without material weakness, significant deficiency, or other matters.
Data Source: Notes to financial statements, report on internal control over financial reporting and on compliance, and letter to management.
